report

GC Session Behnind the Scenes

Let me begin by welcoming you, in anticipation, to San Antonio where the Church will be holding the 60th General Conference Session from July 2-11, 2015. You

and probably many other members may ask how this event is planned, organized

and how things seem to fall into place when the Session is held. The amount of

time and the number of individuals who are involved in the planning process is

just unbelievable. It may surprise

you that planning for this monumental event begins approximately ten years

prior to the date.



This document details the needs of the organization ranging from the dome capacity, hotel accommodation, labor relations, airport facilities, and reasonable access to the country as far as immigration is concerned.

It

all begins by sending out a document called the “Request for Proposal” to

cities considered to have adequate facilities needed for the Session. This document details the needs of the

organization ranging from the dome capacity, hotel accommodation, labor

relations, airport facilities, and reasonable access to the country as far as

immigration is concerned. Once the documents are filled out and returned to us,

a comparative city summary report is prepared and placed side by side. The participating cites are invited to

make presentations to the Annual Council following the GC Session year. It is

at this meeting that the decision is taken regarding the location of the next

session. Therefore, the location for the GC Session of 2025 will be announced

in 2016!



With

this announcement, the work has just begun. The General Conference Session Planning Committee, chaired

by one of the General Vice Presidents, is charged with organizing the meeting. This Committee is subdivided into

nineteen committees with specific terms of reference and timelines.

Subcommittees include: Audio Visual, Exhibition, Music, Program, Platform,

Secretariat, Shipping and Procurement, Session Management. There are many

others. Each subcommittee determines their needs in terms of the program,

people and money needed to accomplish their goals. This is subsequently

compiled by the Session Treasurer and a budget is presented to the General

Conference Session Planning Committee for approval.



You may ask what I consider

the most challenging issue with regards to organizing this meeting. The answer

is simple. You are! Why? How can I be sure that you will obtain a visa so that

you can come and occupy the rooms we have booked for you nine years ago and

avoid attrition? What security apparatus

should I have in place so that you are safe during the meeting? What kind of meals can I serve you that

will be acceptable to all the other delegates? How many translators can we provide to insure that

non-English speaking delegates can understand the meeting proceedings? These

are just a few of the challenges that keep us awake at night, but we are

encouraged by the organizational structure of our church and the many dedicated

technical staff who will be working to make sure we have a smooth and spirit-filled

meeting in San Antonio!

George Egwakhe
George Egwakhe is an Associate Treasurer of

the General Conference, serving on many related committees and boards of

institutions. He holds an MBA from the Central State University of Oklahoma.

Since 1981 he has served in the treasury of the church and it’s institutions in

several countries in West and Central Africa, as well as at AIIAS in the

Philippines, and then as Treasurer for the SSD. George is married to Victoria,

and they have three daughters.

'+element.CommentMessage+'